Admin Assistant

PaperSpecs provides a range of services to thousands of graphic designers and print & paper professionals in North America. We focus on sharing inspiration & expertise through our, membership, webinars, videos & online trainings.

PaperSpecs is currently looking for an on-site (Palo Alto, CA) Admin Assistant. This is the perfect part-time position for an organizational guru who loves a good process. You will be immersed in a company that curates high-end print projects and delivers exceptional visual experiences for its online customers.

Our successful candidate is a self-starter and a strong communicator with a commitment to systems, details and follow-through. You are energetic, focused, and vigilant about seeing things through to completion. Bonus points if you can bring some Project Management savvy to this role.


  • Receive physical samples of submitted design projects
  • Photograph and log submitted design projects into tracking database
  • Label, package and store physical samples of submitted design projects
  • Label, package and ship extra physical samples
  • Related admin work: data entry, address labels, packaging, organizing materials, shipping


  • Exceptional office administration skills
  • Highly organized and detailed orientated
  • Working knowledge of, or ease to learn, basic online tools and platforms (i.e. Filemaker, PB Works, Dropbox)
  • Ability to work from PaperSpecs office in Palo Alto approximately 2 days a week (varies depending on activity)
  • The discipline to work independently and with a mobile team
  • Must have a laptop computer, mobile phone and access to Skype

Time Commitment

  • Approximately 6-8 hours per week (some of it on-site)


  • $18 per hour, paid monthly

To apply, please email your letter of interest and related experience to [email protected] Successful applicants will be notified by email for an in-person interview. Please note this is not a virtual position. You must have easy, reliable access to Palo Alto, CA.


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